Exhibitor Manual

General Contractor - Freeman

Sands Expo & Convention Center

Exhibitor Appointed Contractor Deadline August 11, 2017

 

Vendor Forms & Deadlines

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more informationDouble-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES- completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the VISION EXPO WEST and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

 

Contractor Type

Contractor
Name

Discount Date
(If Applicable)

Telephone

Audio Visual (Booth)

Freeman AV

August 21, 2017

(702) 352-1468

Audio Visual (Meeting Room)

Freeman AV

August 21, 2017

(702) 352-1468

Booth Cleaning

Sands / SES

August 24, 2017

(702) 733-5070

Business Center

Sands / SES

N/A 

(702) 733-5070

Carpet

Freeman

August 21, 2017

(702) 579-1700

Catering

Sands / Venetian

August 24, 2017

(702) 733-5070

Computers / Office Equipment

Freeman AV

August 21, 2017

(702) 352-1468

Customs / International Freight

Phoenix Int’l Logistics

PLEASE SEE FORM

(908) 355-8900

Display Showcases

Freeman

August 21, 2017

(702) 579-1700

Domestic Shipping

Freeman

August 21, 2017

(702) 579-1700

Electrical

Sands / SES

August 24, 2017

(702) 733-5070

Exhibitor Insurance

John Buttine, Inc.

N/A 

(800) 964-4454

Floral

Spring Valley Floral

N/A

(845) 268-7555

FedEx Office (On-site)  FedEx Office N/A (702) 836-4400

Furnishings – Chairs, Tables, Etc.

Freeman

August 21, 2017

(702) 579-1700

General Contractor

Freeman

August 21, 2017

(702) 579-1700

Hanging Signs – with motor/electric

Sands / SES

August 24, 2017

(702) 579-1700

Hanging Signs – without motor/electric

Freeman

August 21, 2017

(702) 352-1468

Host/Hostess/Models

JVA, Inc.

N/A

(714) 957-8300

Internet

Sands / SES

August 24, 2017

(702) 733-5070

Labor (Installation & Dismantle)

Freeman

August 21, 2017

(702) 579-1700

Lead Retrieval

CompuSystems, Inc.

N/A

(866) 600-5323

Photo and Video

Oscar & Associates

N/A 

(312) 922-0056

Plumbing

Sands / SES

August 24, 2017

(702) 733-5070

Rental Exhibits

Freeman

August 21, 2017

(702) 579-1700

Security Guards

Century Security

August 24, 2017

(407) 226-1168

Signs & Accessories

Freeman

August 21, 2017

(702) 579-1700

Telecommunications

Sands / SES

August 24, 2017

(702) 733-5070

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors!!

BEWARE of the Fair Guide
Reed Exhibitions and The International Vision Expo West Show does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or VEW. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Vision Expo West Show – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide
Reed Exhibitions and International Vision Expo West Show also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or VEW. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of The Vision Expo West Show – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the VEW name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a VEW salesperson ASAP.

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